Excel to PDF - Easy and Fast Conversion Guide

The conversion of the Excel to PDF has become an essential work of the professionals, students and businesses. Excel spread sheets are effective in calculation and analysis of data, yet there are situations where you require to distribute them in universal and secure and professional format. PDF is the perfect solution.

Here, in this guide, we will discuss all you need to know about the conversion of excel into PDF, including approaches and tools used, as well as best practices, tips, and frequently asked questions. By the time you are done, you will be able to save your Excel files into PDFs with such speed and efficiency.

What is Conversion of Excel to PDF?

The conversion of an excel file (XLS or XLSX) to a PDF is known as Excel to PDF conversion. Excel is a good choice when it comes to editing and calculation but the PDFs are better to share since they maintain the formatting, are not editable by default, and can be read in nearly every device.

As an example, in a case of having a financial report, a budget sheet, or project timeline in Excel, converting it to PDF will guarantee that it will be opened by everyone as it is.

Why Convert Excel to PDF?

Excel spreadsheets can be converted to PDF which has a number of benefits:

Maintenance of Formatting: Save fonts, charts and tabulars.
Multiple Compatibility: PDFs can be accessed in any device or operating system.
Professional presentation: Best suited to reports, invoices, and dashboards.
Protected Sharing: passwords and limited editing capabilities.
Easy printing: PDF documents can be printed more easily with standardized layouts.
File Size Management: PDF files can be compressed using many tools so that they can be shared easily.

How to save Excel in PDF

Excel to PDF conversion can be performed in various ways based on the requirements: Microsoft Excel in-built option, web based, desktop software, and mobile applications.

1. Using Microsoft Excel

Excel alone has an inbuilt PDF conversion option.

Steps:

Open your Excel file.
Click File > Save As or Export.
Choose PDF as the file type.
Choose the selection of sheets or workbook.
Click Save.

Advantages:

Fast and reliable
Maintains format and structure.
No further software was needed.

2. Excel to PDF Converters on the Web

Internet tools are ideal in fast activities that do not require installation of software. Popular options include:

Smallpdf
iLovePDF
PDFCandy
Adobe Online PDF Converter

Steps:

Go to the online converter website.
Upload your Excel file.
Click Convert to PDF.
Download your PDF.

Advantages: Easy, quick, compatible with any device.

Disadvantages: Privacy issues, file capacities.

3. Desktop Software

Desktop software has greater control particularly when dealing with large or sensitive files. Recommended tools:

Adobe Acrobat Pro
PDFelement
Nitro PDF
Foxit PDF Editor

Steps:

Open the software to make a PDF.
Import your Excel file.
Modify page size, layout, orientation.
Save the PDF.

Benefits: Batch conversion, high accuracy, secure offline conversion.

Outweighs: Paid software often needed.

4. Mobile Apps

Conversion can take place on mobile apps. Popular apps:

Microsoft Office App
iLovePDF Mobile
Adobe Acrobat Reader

Steps:

Drag your excel into the application.
Select Convert to PDF.
Save or share the PDF.

Mobile applications are most convenient when it comes to instant conversing with students or remote professionals.

Guidelines to the correct Conversion of Excel to PDF

Check Spreadsheet Layout: Have the rows, columns and charts fit into the page.
Insert Page Breaks: Page breaks in Excel can be used to control the pagination of PDF.
Tilting Orientation: Landscape is better in large tables.
Compress Big Files: Image compression should be used on high-weight charts or graphics.
Protect Sensitive Files: Password protection should be used when transferring financial or confidential information.
Apply Reliable Tools: Dependable converters store charts, formulas and formatting.

Common Mistakes to Avoid

Leaving page set up and orientation unattended before conversion.
Failure to check margins, cutoff content in PDF.
The omission to include all the sheets in multi-sheet workbooks.
Using online applications to keep delicate financial information.
Omission of post-conversion examination.

Benefits of Excel to PDF Conversion

Presentation: Reports and presentations should be in uniform format.
Security: Password or limited editing.
Cross-Platform Opening: PDFs can be opened in any device.
Simpler Sharing: Smaller, universal files.
Printable: Supports high quality prints.

Frequently Asked Questions (FAQs)

Q1: Is it possible to put several sheets of data in one PDF in Excel?

Yes you can save the whole workbook as a single PDF file using Excel.

Q2: Is it possible to save charts and pictures in PDF?

Yes, the majority of converters stick to charts, tables, and images in the PDF.

Q3: Is conversion to PDF free with Excel?

Yes, you can change files free up to a limit by using excel or online tools.

Q4: Is it possible to do Excel to PDF on mobile?

Yes, one can convert it quickly with mobile applications such as Microsoft Office or iLovePDF.

Q5: Is it possible to edit a PDF after conversion?

Yes, using PDF editor software such as Adobe Acrobat or PDFelement.

Q6: Is Excel to PDF conversion by offline?

Yes, desktop applications and Microsoft Excel alone offline works on secure conversions.

Q7: How can I avoid cut off content in PDF?

Layout pages, page breaks, adjust print area, and page break before conversion.

Conclusion

To share, print or archive spreadsheets in a professional manner it is important to convert Excel to PDF. You can make reliable and secure PDFs using the in-built functions of the Excel package or online converters, desktop programs, or mobile applications.

Excel to PDF – Easy and Fast Conversion Guide